Share Google Spreadsheet

If you’re looking for an easy and efficient way to collaborate and share data with others, Google Spreadsheet is the way to go. Available for free with a Google account, Google Spreadsheet allows users to create, edit, and share spreadsheets in real-time. In this article, we’ll explore everything you need to know about sharing Google Spreadsheet in a relaxed, informative, and neutral tone.

Why Share Google Spreadsheet?

There are several reasons why you might want to share a Google Spreadsheet with others:

  • Collaboration: Sharing a spreadsheet allows multiple people to work on the same document simultaneously, which can increase productivity and efficiency.
  • Communication: By sharing a spreadsheet, you can easily communicate with others and make sure everyone is on the same page.
  • Accessibility: Sharing a spreadsheet ensures that anyone with the link can access the file from anywhere, as long as they have an internet connection.

How to Share a Google Spreadsheet

Sharing a Google Spreadsheet is a simple and straightforward process. Here are the steps:

  1. Open the Google Spreadsheet you want to share.
  2. Click on the “Share” button in the top-right corner of the screen.
  3. A pop-up window will appear. Enter the email addresses of the people you want to share the spreadsheet with under the “Invite people” section.
  4. Choose the level of access you want to give to each person. You can choose from “edit,” “comment,” or “view” access.
  5. You can also add a message to the email invitation if you want to.
  6. Click on the “Send” button to share the spreadsheet.
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That’s it! The people you shared the spreadsheet with will receive an email invitation to access the document.

Sharing Settings

When you share a Google Spreadsheet, you have several options for controlling who can access and edit the document. Here are the different sharing settings:

  • Private: Only you can access the document.
  • Anyone with the link: Anyone with the link to the document can access it.
  • Anyone in your organization: Only people within your organization can access the document.
  • Public on the web: Anyone on the internet can access the document.

By default, Google Spreadsheet files are set to “private” sharing, which means only you can access the document. You can change the sharing settings by clicking on the “Share” button and selecting the appropriate option under the “Get link” section.

Accessing Shared Google Spreadsheets

Once you’ve been invited to access a shared Google Spreadsheet, you can do so by following these steps:

  1. Open the email invitation you received from the owner of the spreadsheet.
  2. Click on the link in the email to access the document.
  3. If you have a Google account, you can sign in to access the document. If you don’t have a Google account, you can create one for free.
  4. Once you’ve signed in, you’ll be able to view and edit the document, depending on the level of access the owner gave you.

You can also access shared Google Spreadsheets by logging in to your Google Drive account and searching for the file in the “Shared with me” folder.

Editing Shared Google Spreadsheets

If you’ve been given “edit” access to a shared Google Spreadsheet, you can make changes to the document in real-time. Here are some tips for editing shared Google Spreadsheets:

  • Collaborate in real-time: You can see the changes others are making to the document in real-time and vice versa.
  • Use comments: If you want to provide feedback or ask a question, you can use the comments feature to communicate with others.
  • Use revision history: If you want to see the changes made to the document over time, you can use the revision history feature.
  • Be careful when editing: Because multiple people can edit the same document at the same time, it’s important to be careful when making changes to avoid overwriting someone else’s work.
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Sharing Google Spreadsheets with Non-Google Users

If you want to share a Google Spreadsheet with someone who doesn’t have a Google account, you can do so by changing the sharing settings to “Anyone with the link.” The person will be able to access the document without signing in to a Google account.

If the person you’re sharing the document with needs to edit the document, they can do so by downloading the file in a different format, such as a Microsoft Excel file. They can then make changes to the file using Microsoft Excel and upload the updated file back to Google Drive.


Sharing a Google Spreadsheet is a simple and efficient way to collaborate with others on a document. Whether you’re working on a project with a team or need to share data with others, Google Spreadsheet makes it easy to work together in real-time. By following the steps outlined in this article, you’ll be able to share Google Spreadsheet with others and collaborate effectively.

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